AFR - Advance Filing Rules


Who ?
  • NVOCC* and Carriers, in the country of exportation, both have a legal obligation to transmit separate AFR security declaration.

    *NVOCC Non Vessel Operation Common Carrier


What ?
  • Electronic exchanges with the Japanese administration relating to the AFR Advance Filing Rules security declaration for all containerised goods arriving by sea into the Japanese customs territory.

How ?
  • Electronic exchanges via CONEX’s secure communication platform
  • EDI data recovery through our SAFE via conex AFR solution

  • Or data entry via our Web Application: SAFE via conex AFR


AFR (Advance Filing Rules) is a regulation which has been included in our SAFE via conex solution and concerns the Japanese advance security declaration. SAFE via conex also enables the management of advance security declarations for Israel (CRI – Cargo Report Import) and ICS (Import Control System)-related messages for a large number of the 28 EU Member States.


Puce-bleuAFR via conex, the sure way for your security messages


AFR Advance Filing Report is the electronic security declaration management system for the arrival of goods into the Japanese customs territory. AFR follows on from the SAFE Framework of Standards for international trade advocated by the World Customs organisation and ensures the protection of the movement of goods arriving in Japan.


This regulation requires that a certain number of data elements be sent to Japan Customs before departure from the country of provenance. Based on this data, a risk analysis will be performed and Japan Customs will respond with either an approval or a refusal to load, eventually requesting further details.


AFR only concerns containerized maritime cargo for the moment.


SAFE via conex AFR enables operators to communicate with the Japanese administration and respects the World Customs Organisation’s “WCO Data Model” along with other international standards such as UN/CEFACT and ISO.


Puce-bleuWhat are the electronic messages?

Japan Customs has defined three separate messages, all of which must be filed.

The first, which is based on the House B/L data, must be lodged by the NVOCC who established it (who is usually situated outside of Japan).
The second, based on the Master B/L, is lodged by the carrier.

The carrier must also send a declaration of the date/time of departure which must be completed after the House B/L and the Master B/L have been sent.

There are 5 different kinds of electronic messages returned by customs:

-  Response message

-  Registration completed message

-  Information discrepancy message

-  Risk analysis result


Puce-bleuWhen to lodge the declaration

In most cases, declarations must be sent to Japan Customs 24 hours before the goods are loaded onto the vessel.
This time limit can vary for the movement of goods from ports that are geographically close to Japan (China, Taiwan, South Korea and Eastern Russia) and depending on the port of destination in Japan.



Puce-bleu How to make a declaration with SAFE via conex AFR

SAFE via conex AFR  takes care of the secure transmission of your data to Japan Customs in compliance with the regulation and the technical specifications in force.

SAFE via conex AFR covers all the AFR electronic messages between operators and the Japanese customs administration.